Becoming a Conference Volunteer

Volunteering Opportunities

Volunteering is open to all undergraduate or graduate students at University of South Carolina.

Big Data Health Science Center seeks for 40-50 volunteers to help make its third annual National Big Data Health Science Conference a success. Volunteering will allow you to build your network by working behind the scenes at a national  conference. Your engagement will also potentially earn you free registration to the conference (if volunteers commit an entire volunteer block they will receive free registration, allowing them access to sessions and networking opportunities).

Expectations

Volunteers are expected to provide assistances during at least one day of the conference (hours will vary according to tasks). Given that volunteers are the face of National Big Data Health Science Conference, volunteers are expected to be punctual, respectful, and helpful during their shifts. As such, it is beneficial to keep knowledgeable on various aspects of the conference such as panel locations, general information of the conference, and layout of the Pastides Alumni Center. Volunteers will be also expected to keep their volunteer leader informed of any issues and help keep the conference programming on the right track. All volunteers are expected to attend a training relevant to their assigned responsibilities. In particular, we are seeking volunteers to provide assistance in the following key areas of the conference:

Registration

Volunteers will be responsible for welcoming attendees, maintaining the registration roster sheet, distributing registration materials, and answering questions. Volunteers will also assist new attendees with on-site registration.

Room Monitors

Volunteers will be responsible for communicating with the speakers and ensuring all necessary equipment is set up and functioning. They will also be expected to welcome attendees as they enter to the session room and distribute materials if the speakers request. Volunteers may be expected to help run the camera recording of the session and assist the conference staff with making sure a live stream of the session is functioning properly.

Traffic Direction

Volunteers will be responsible for providing directions to attendees throughout the conference. Volunteers will answer attendees’ questions regarding session locations, conference schedules, and the conference venue.

Online Platform

Volunteers will be responsible for monitoring the online conference hosting platform. This conference will be hybrid, with some attendees viewing sessions remotely via a streaming app. Volunteers are expected to be present at the actual live session, but also monitor the virtual room and troubleshoot any technical issues, make sure that questions asked by online attendees are communicated to the speaker, etc.

Social Media

Volunteers will be responsible for posting updates about the conference onto conference social media platforms (e.g., Twitter and Facebook) hourly and making online announcements provided by the conference coordinators.

Poster Monitors

Volunteers will be responsible for the requests from poster presenters such as putting up the posters to the boards. Volunteers will be also expected to answer directional/basic questions by attendees of the poster session.

Volunteer Blocks

There are a total of four blocks of time for which volunteers are needed. Committing to an entire block will earn you free registration for the conference. Blocks include Friday AM (7:30am-12:30pm), Friday PM (12:30pm-5:30pm), Saturday AM (7:30am-12:30pm), and Saturday PM (12:30pm-5:30pm). Time blocks may be subject to minor adjustments depending on availability of volunteer.  

To Sign Up For Volunteering

Volunteers are an essential component of our conference. We highly appreciate your willingness to provide assistance and make this year’s conference a success. If you are interested in volunteering, please sign up using the following Google form. If you are volunteering as a part of an organization’s requirement, we are happy to sign time sheets required of you as appropriate.

 

If you have any questions, please contact Dr. George Tam at ctam@mailbox.sc.edu